Meetings
2023- 2024 Meeting Minutes
January 2024 Minutes
Date: January 8, 2024
Meeting Called to order by: President Kathy Capabianco at 602PM
In Attendance: (Quorum Satisfied)
Kathy Capabianco, Carol Easter, Sharon Sandoval, Elizabeth Lombardo, Anne Bartels, Natalie Close, Mathew David, Cathy Wos, Donna Witkin, Carol Mercier
Not in Attendance: Diana Silveira
November Minutes
Motion to approve November minutes by Carol Easter, seconded by Sharon Sandoval, approved unanimously
Treasurer’s Report
- Largest expense for month was $7,846 for Robotic program
- Achieva CD matured in Nov. motion made by Sharon Sandoval to open CD for $100,00, 12 months @5%, seconded by Carol Easter, carried unanimously
- Motion for $300 by Sharon Sandoval to cover Florida Library Assoc. renewal for Mathew David and Cathy Wos seconded by Carol Easter and carried unanimously
Director’s Report
- Volunteer Co./outreach position open and accepting applications
- New cleaning service has been employed
- Meet the Director will be held on Monday Jan.22nd at 5:30 to enable community to meet Mathew
- artPHL evening to be Jan.26 7-9pm is being advertised on our website, discussion on getting the word out
Old Business
- Circ. Desk computer ordered
- Receipt printers not ordered yet
- Robotics equipment ordered
New Business
- Speakers Consortium Library; The Library Speakers Consortium is a partnership of 200+ public libraries working together to bring regular author talk programming to communities of all sizes, we will discuss this further next month, approximate cost $3,500 for this year
- NEA Big Read grant. The grant application requires the library to match the award amount (between $5,000-$20,000) with in-kind contributions, staff hours to implement the project. Activities will include author talk, book clubs, community projects, events for all ages, and book giveaways this grant will fund a community wide read of “The Bear” by Andrew Krivak for the next fiscal year (2024-2025). Mathew is requesting $4,000 from the Friends to fund a book giveaway for this project. After discussion motion to fund this with $2,000 made by Kathy Capabianco and seconded by Elizabeth Lombardo, carried unanimously
- Volunteers for Cataloging your Treasures, Feb. 17, 2024, 11-2 this will be a cash only event, 3 items per person @ $5 an item, Donna W., Carol E., Kathy C., Sharon S., Elizabeth L. volunteered to assist with this event
Concerns and Announcement
None noted
Committee Reports:
- Bookstore $3,289.99 for Dec. Ready for Valentine’s Day
- Communications no report
- Membership 1 new annual and 3 renewed annual members
- Literacy 20 students waiting, can’t accept new tutor applications till Vol.Co. position fille. On Feb 24th Literacy Celebration will be held
- Fundraising no report
Meeting Adjourned 7:21PM
Meeting in February will be on the 12th with Feb. 26th if the 12 is unavailable
November 2023 Minutes
Date: November 13, 2023
Meeting Called to order by: President Kathy Capabianco at 600 PM.
In Attendance: (Quorum Satisfied)
Kathy Capabianco, Carol Easter, Sharon Sandoval, Elizabeth Lombardo, Anne Bartels, Natalie Close, Diana Silveira, Mathew David, Cathy Wos
Not in Attendance: Donna Witkin, Carol Mercier
Bianca Gittinger-Linzer gave information on a Robotics program she would like to host to teach youth coding using LEGO Spike and iPads. She requested $8,596 to purchase an initial set of seven iPAD Pros
October Minutes
Motion to approve October minutes by Natalie Close, seconded by Anne Bartels, approved unanimously
Treasurer’s Report
Summer Reading program expense 2,390.04.
Director’s Report
- 500-dollar micro grant from Cares foundation put towards Robotics program
- Good attendance numbers for October, over 3800 people
- Gratitude poster at front desk
- Circulation position filled, Youth services library position open
- Meeting with commissioners on the 9th of November went well
- Dec. 1st Yoffredo concert series
- Artful evening end of Jan.
- Feb. 17th 5 dollars per item, appraisers will be here for Antique Roadshow here
Old Business
- Robotics program, motion made by Diana Silveira for seven iPAD pros @ 8,596 dollars seconded by Sharon Sandoval, carried unanimously
- Receipt printers motion made for 2.290 dollars by Anne Bartels for 10 new receipt printers, seconded by Sharon Sandoval carried unanimously
- Discussion to continue on the feasibility of email receipts
- Membership Brochure looks very good 100 will be ordered
New Business
No new business at this time
Concerns and Announcement
Committee Reports:
- Bookstore Christmas pricing to be done
- Communications updating website continuing
- Membership 1 new lifetime and 1 new annual member, discussion on having something on badges to identify Friends members, no decisions made
- Literacy no report
- Fundraising no report
Meeting Adjourned 6:53 PM
Next meeting January 08, 2024
The meeting in February will be on the 12th
Happy Holidays!
October 2023 Minutes
October 16th, 2023 Meeting called to order by President Kathy Capabianco at 6PM, who then welcomed the new Library Director, Matthew David.
In Attendance: (Quorum Satisfied)
Kathy Capabianco, Anne Bartels, Carol Easter, Sharon Sandoval, Elizabeth Lombardo, Carol Mercier, Cathy Wos, Diana Silveria, Donna Witkin, Mathew David, Natalie Close
Not in Attendance:
Minutes:
Motion to approve minutes from August meeting made by Carol Easter, seconded by Anne Bartles, carries unanimously
Treasurer’s Report:
216,062.38 Balance Motion made to reimburse Sharon S. for $50 for new QuickBooks license for Natalie, and
$61.25 for corporate filing with the state, allowing Natalie’s name as new Treasurer on our account made by Diana Silveira seconded by Natalie Close, carried unanimously.
Director’s report
- New Library Director, introduced himself and reviewed his background, half in academic libraries and half in public libraries, excited to work with all.
- Last month was national Library card sign up, we had 253 new cards issued, a 25% increase of last year
- Team attended PPLC staff development day
- Roof replacement completed, Ceiling tile replacement has begun
- Security badges in progress PT position open in circulation
- Budget passed
- Thursday the 19th of October at 11 am there will be a tree dedication in honor of Bernie Yoffredo
- Local author showcases Nov.4
- On Dec. 16th Pop culture Flea Market is planned, currently looking for vendors, and individuals with items to sell to fundraise for AceCom
- Buck for a Duck for Oct. All were sold, proceeds to go to the American Cancer Society
- Air conditioning to be fixed, awaiting part
- Welcome week baskets, 145 baskets distributed to Lutheran Services, Gulfcoast Jewish services, and local none profit that supports Ukraine.
Old Business
Reviewed annual meeting which was held in Sept., Kathy thanked all who attended and supported her, it was enjoyed by all who attended, and we received one new member at that time.
New Business
Requests for funding
- Robotics class request made by Bianca, a USF student, who volunteers here to start a robotics program for middle school students, after discussion decision made to request Bianca to come to a Friend’s meeting to review this request and supply more information on same before decision will be made on funding.
- Circulation desk computer discussion on age of computer and that it is on a desk that will facilitate w/c access ability, motion made by Diana Silveria for 1010 dollars for new Dell desktop and monitor, seconded by Sharon Sandoval, motion carried unanimously.
- Inventory receipt printers, request for 15@229 dollars ea., discussion on possibility of not needing all 15, and also the possibility of having email receipts instead of printed. After discussion decision made to investigate further before decision on funding.
Concerns and Announcements
A check was donated to the Friends for 1000 dollars, a thank you note will be sent, and a receipt for same sent.
Matthew thanked everyone for welcoming him and has joined the Friends as a Lifetime member.
Committee Reports:
- Bookstore Carol reports good month, she plans on having a cleaning day on Nov. 17th in the Bookstore.
- Communications Diana reports a dedicated line needed for Friends for website support, Mathew will handle this.
- Fund Raising vacant
- Literacy very busy, over 30 active tutors, 7-8 in training.
- Membership Friends membership pamphlet reviewed by Sharon on changes to be made to same after discussion. 4 new annual renewed members, 6 new annuals, 5 new lifetime 210 members all together. Sharon would like to send a letter out each October and January to members to remind them to renew, pointing out all the good support the Friends give to the library. The volunteer meeting is next month and the Friends will make an appeal at that meeting for membership in the Friends.
Meeting Adjoined 7:03PM, Next meeting Nov. 13, 2023.
Looking for past minutes, please contact us at friendsofphl@gmail.com or ask at the library.
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Friends of the Palm Harbor Library
2330 Nebraska Ave
Palm Harbor FL 34683
How Donations Are Used
The Palm Harbor Friends of the Library is a 501(c)(3) non-profit organization comprised of library volunteers and members of the community interested in supporting quality library services. Your contribution is tax-deductible to the fullest extent allowed by state and federal laws.
Highlights of programs and services supported by friends:
- Lending Library Machine & materials
- Children’s Art Makerspace
- Playaways
- Library Equipment
- Magazine Subscriptions
- Adult & Children Summer Reading
- Programs
- Literacy Program
- Music Programs including the popular Band Concerts